ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlie's Eatery

November 20, 2024

The meeting was called to order at 12:35 pm by League Coordinator Jim Goodman.

ROLL CALL

Board Members: Jim Goodman, Kent Bruinsma, Joe Koerner, Gary Oldenburg, Deb Warnke, Dave Zemke, Chuck Brand, Bill Gosse, Ben Borgen, Mike Ewen, Bill Sutter, Gary Thomas, Mike Wiest and Bobette Pronk.

GUEST’S : Joe Kluck, Kenny Nelson and Linette Fitzpatrick

SECRETARY’S REPORT:  The Secretary's report for the October 16, 2024 meeting was emailed in pdf format prior to the Board meeting for members to review. Motion made by Ben Borgen, seconded by Chuck Brand and approved to accept the Secretary's Report.

TREASURER’S REPORT: The Treasurer's report for the month ending October 31, 2024 was emailed in pdf format prior to the Board meeting for members to review. In Ernie Hain's absence Jim Goodman reported the following amounts: checking account $7,626.93 and designated funds $2,003.68. Ernie renewed our business name with the State of Minnesota. The audit is scheduled December 11. Ernie will present the budget for 2025 at the December meeting. Motion made by Kent Bruinsma, seconded by Deb Warnke and approved to accept the Treasurer's Report.

SAFETY & RULES REPORT:

Bill Sutter had nothing to report.

SPECIAL ASSISTANT REPORT:

Ben Borgen reported that Randy Stocker is getting the January Dome Tournament letter ready to send out. Someone to take over the Twins tickets and the D&R Tournament will need to be done by February. Deb Warnke has the logos now to explore ordering merchandise through Superior Screeners.

PUBLIC RELATIONS REPORT:

Gary Thomas reported nothing new going on. We did not renew the contract with the Rec Center so the banner has been removed.

WEBSITE/TECHNOLOGY REPORT:

Joe Koerner reported the website is now connected to the Dome activity.

ACTION ITEMS:

None

UNFINISHED BUSINESS:

1. Rules and Procedures Conduct Policy – Jim Goodman previously sent out the sexual harassment policy. It was decided that a box that players would check on the registration form would be added that they had read the new sexual harassment policy. Deb Warnke made a motion to add it to the Rules & Procedures section of the bylaws. Seconded by Dave Zemke. Motion approved.

2. Joe Kluck gave a Dome ball update.

NEW BUSINESS:

1. Randy Stocker is checking into liability insurance for Board members.

2. Dave Zemke gave us a update on Joshua Hansen.

Next board meeting is December 18.

Motion made by Ben Borgen and seconded by Kent Bruinsma to adjourn at 1:40 pm. Motion approved.

Respectfully submitted electronically

Bobette Pronk,

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.