ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlie's Eatery

December 18, 2024

The meeting was called to order at 12:30 pm by League Coordinator Jim Goodman.

ROLL CALL

Board Members: Jim Goodman, Gary Oldenburg, Deb Warnke, Chuck Brand, Ben Borgen, Mike Ewen, Ernie Hain, Melissa Doe, Randy Stocker and Bobette Pronk.

GUEST’S : Joe Kluck, Kenny Nelson and Linette Fitzpatrick

SECRETARY’S REPORT:  The Secretary's report for the November 20, 2024 meeting was emailed in pdf format prior to the Board meeting for members to review. Motion made by Deb Warnke, seconded by Ben Borgen and approved to accept the Secretary's Report.

TREASURER’S REPORT: The Treasurer's report for the month ending November 30, 2024 was emailed in pdf format prior to the Board meeting for members to review. Ernie Hain reported the following amounts: checking account $7,531.99, non-designated funds $5,829.56 and designated funds $2,003.68. Motion made by Gary Oldenburg, seconded by Deb Warnke and approved to accept the Treasurer's Report. Ernie Hain made a motion and Chuck Brand seconded to pay for the December Board meeting meal out of the non-designated fund as a thank you for the board members and managers.

SAFETY & RULES REPORT:

No report.

SPECIAL ASSISTANT REPORT:

Ben Borgen reported that Bill Gosse is in charge of the January Dome Tournament. Still need someone to take over the Twins tickets and the D&R Tournament. Mike Ewen will check with someone on TV coverage for Go to Bat December 20 at the Dome.

PUBLIC RELATIONS REPORT:

Nothing to report.

WEBSITE/TECHNOLOGY REPORT:

No report.

ACTION ITEMS:

None

UNFINISHED BUSINESS:

1. Rules and Procedures Conduct Policy – Linette Fitzpatrick spoke to the Board about the word “Executive” Board missing from our Conduct Policy. Jim will bring back to our January meeting a revised wording. Linette also spoke about not feeling safe/knowing who she can trust while playing Senior softball. Jim read the statement that will go out with the summer registration including the acknowledgement of reading the statement on the sexual conduct policy.

2. Dome ball is going well. Tournament is scheduled for January 9-10.

NEW BUSINESS:

1. Liability insurance for Board members was discussed. Ernie Hain and Jim Goodman will check into this and bring back to our January meeting.

2. Ernie Hain presented the proposed budget for 2025 which is pretty much the same as it was for 2024. Board will vote on it at our January meeting.

3. The 2024 audit was completed and no issues were found.

4. 2025 sponsors were discussed. Pannekoeken and American Legion are very much interested in being league sponsors. This will be discussed at our January meeting.

5. Eagles Cancer Telethon – Jim will send out a email to the Board, since we did not have enough for a quorum, to donate $1500 to the Eagles Cancer Telethon from RMSS.

Next board meeting is January 15.

Motion made by Deb Warnke and seconded by Ben Borgen to adjourn at 2:10 pm. Motion approved.

Respectfully submitted electronically

Bobette Pronk,

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.