Rochester MN
Senior Softbal
l

© 2019 RMSS

Board Meeting Minutes

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

McQuillen Field Pavilion

August 14, 2019


The meeting was called to order at 11:38 am by Coordinator VonWald.


ROLL CALL

Board Members: Dave Warnke, Bill VonWald, John Bowron, Bob Hewett, Deb Warnke, Bill Sutter, Chuck Brand, Jim Cook, Tom Kowaleski, Randy Kahl, Gary Oldenburg

Guests: Bill Miller, Orlie Fredrich, Brody (Randy Kahl’s grandson), Ernie Hain


SECRETARY’S REPORT: The Secretary’ s report for the July 2019 meeting was e-mailed prior to the Board meeting for members to review. Motion by Kahl, seconded by Hewett to approve the Secretary’s Report. Motion carried


TREASURER’S REPORT: Treasurer Oldenburg reported a balance of $4591.71 in the RMSS account. There are a few bills outstanding that need to be paid from the last picnic. There is $335.66 in the discretionary account. Motion by Dave W, seconded by Brand to approve the Treasurer’s Report. Motion carried.


WEB SITE REPORT:

Ewen did not attend the meeting. VonWald reported in his place. The website is up to date.


PUBLIC RELATIONS REPORT:

Cook reported that he has more cards to be posted. He also reported that the magnetic signs for vehicles ordered from Staples were still not in.

Cook contacted a journalist from the Post Bulletin to discuss this person come and play a game with RMSS and do a story.


SPECIAL ASSISTANT REPORT

Borgen did not attend the meeting and there was no report.


SAFETY & RULES COMMITTEE:

Sutter led the discussion about the placement of the pitching screen. Motion by Dave W, seconded by Hewett to amend the current location of the pitching screen rule to read “12 -14 feet away from the rubber (measured from the bottom bar) and centered on the pitching rubber”. Motion carried.


OLD BUSINESS

1. Press Coverage Opportunities: Addressed in Public Relations report.

2. Player Management: Bowron reported “we made it through this session”.

3. Number of Teams for Session 4: Discussion was held regarding the number of teams for the 4th session due to a concern about the decline in the number of players. Each Board member was polled and all in attendance voted to move to 6 teams. Zemke was not in attendance, but his vote for 8 teams was recorded. The 2 teams sponsors sitting out for session 4 are Shorewood and Eagles. There was discussion regarding Gosse wanting to manage the 4th session. If one of the other managers want to take a session off Gosse could manage that team.


NEW BUSINESS

1. Solicitation of Committee Members: Dave W. updated the Board. So far Ernie Hain has offered to run for the Treasurer’s position and Neil Melquist has offered to run for the Secretary position. At this time Brody (Kahl’s grandson) asked to address the Board. He read a statement that Randy Kahl will be running for the coordinator position. There is still an opening for a Public Relations position.

2. Election of officers: If no one else steps up and indicates an interest in running for each of these Board positions the election will be by white ballot.

3. Picnic Menu Plan for 8/21: After some discussion the menu will include pulled pork, corn on the cob, water and soda. People will be asked to bring a dish to pass. Terry Johnson will provide the corn. A team will go to Terry’s on Monday 8/19 to pick the corn. Volunteers so far are Dave & Deb W and Oldenburg. Will need a group to come early to the games on the picnic day to help shuck the corn and set up for the picnic.

4. Game change: Sutter suggested that the league make up the games missed on 7/24 instead of playing a team we already have played this session on 8/19. Motion by Sutter, seconded by Deb W to play the games originally schedule on 7/24 on 8/19. Motion carried

5. Draft: There was discussion about how the draft was done. It was decided that the managers would discuss at the draft on 8/19.


ACTIVITY CALENDAR

Next meeting: 9/11 /19 Site to be determined.

Fourth Session Picnic: 9/25/19

4th Session Begins: 8/26/19

Motion by Dave W, seconded by Brand, to adjourn the meeting at 12:29 pm. Motion carried.


Respectfully submitted electronically,

Debra Dimler-Warnke

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

McQuillen Field Pavilion

July 10, 2019


The meeting was called to order at 11:40 am by Coordinator VonWald.


ROLL CALL

Board Members: Dave Warnke, Ben Borgen, Bill VonWald, Mike Ewen, John Bowron, Bob Hewett, Deb Warnke, Bill Sutter, Chuck Brand, Jim Cook, Tom Kowaleski, Bill Gosse, Dave Anderson, Dave Zemke

Guests: Bill Miller, Orlie Fredrich


SECRETARY’S REPORT: The Secretary’ s report for the June 2019 meeting was e-mailed prior to the Board meeting for members to review. Motion by Cook, seconded by Dave W to approve the Secretary’s Report. Motion carried


TREASURER’S REPORT: Treasurer Oldenburg was not at the meeting. His report was presented by Coordinator VonWald. He reported a balance of $4856.04 in the RMSS account. There is $335.66 in the discretionary account. Motion by Dave W, seconded by Hewett to approve the Treasurer’s Report. Motion carried.


WEB SITE REPORT:

Ewen had nothing to report.


PUBLIC RELATIONS REPORT:

Cook had nothing to report.


SPECIAL ASSISTANT REPORT

Borgen reported that the tickets for the upcoming Twins games were distributed.


SAFETY & RULES COMMITTEE:

*Sutter reported that Lefty Schoenemann had passed the skills test and has been reinstated as a player who can play a defensive position.

*Phil Barton will be asked to take a skills test.

*Milo Chaffee did not appear before the Board to discuss his objection to wearing a mask when in the field.


OLD BUSINESS

1. Press Coverage Opportunities: Nothing new.

2. Player Management: It is tight with 8 teams, but have been able to play with 10-11 players/team.

3. Number of Teams for Session 3: Discussion was held regarding the number of teams for the 3rd session due to a concern about the number of players. Motion by Borgen, seconded by Kahl, with a show of hands for having 8 teams for session 3. The vote was 8 to 7. Motion carried.

4. RMSS needs more players.


NEW BUSINESS

1. Solicitation of Committee Members: Dave W. updated the Board.

2. Session 2 picnic menu: Hot Dogs, Chips, Soda, Ice Cream and people can bring a dish to pass.

3. Salvation Army Tour: RMSS will send an e-mail to the DL with a response to Cook who will coordinate the tour.

4. Bob Hubert has asked that an e-mail be sent to the DL regarding Pickle Ball. Ewen will forward with responses sent to Hubert.

5. Golf Outing: Borgen will coordinate at least one golf outing for RMSS

Next meeting: 8/14/19 Site to be determined.

Draft for 4th Session: 8/14/19

3rd Session Picnic: 8/21/19

4th Session Begins: 8/26/19


Motion by Zemke, seconded by Bowron, to adjourn the meeting at 12:30 pm. Motion carried.


Respectfully submitted electronically,

Debra Dimler-Warnke

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


Thank you for contacting us. We will get back to you as soon as possible
Oops. An error occurred.
Click here to try again.

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlies Pub and Eatery

June 12, 2019


The meeting was called to order at 11:02 am by Coordinator VonWald.


ROLL CALL

Board Members: Dave Warnke, Ben Borgen, Bill VonWald, Gary Oldenburg, Bill Beaupre, Mike Ewen, John Bowron, Randy Kahl, Bob Hewett, Deb Warnke, Bill Sutter, Chuck Brand, Jim Cook

Guests: Bill Miller, Kerm Bitz, and Brody (Randy Kahl’s grandson)


SECRETARY’S REPORT: The Secretary’ s report for the May 2019 meeting was e-mailed prior to the Board meeting for members to review. Motion by Dave W, seconded by Borgen to approve the Secretary’s Report. Motion carried


TREASURER’S REPORT: Treasurer Oldenburg reported a balance of $4025.65 in the RMSS account. Park and Rec fees have been paid. There is $335.66 in the discretionary account. There was a request from one new player for a return of the player fee for the summer. He was injured and does not intend to return. Motion by Dave W, seconded by Kahl to approve the Treasurer’s Report. Motion carried.


WEB SITE REPORT:

The website contract has been renewed for 2 years. This was approved at the May Board Meeting.

We continue to have some issues with some players not getting e-mails. Managers will check with their players to see if they are getting the league e-mails.

Ewen needs contact information for team sponsors. Managers or players who have been contacting the sponsors need to get this information to Ewen.


PUBLIC RELATIONS REPORT:

Cook updated the Board. The Rochester Post Bulletin had an article about RMSS around Memorial Day. We will continue to submit information.

The car magnets that were ordered have not arrived and apparently the provider does not have record of the order. Cook asked input from the Board to determine if we should order them from another provider. It was the consensus that they were still needed and Cook will look for another provider.


SPECIAL ASSISTANT REPORT

Borgen reported:

*RMSS banners have been added to fields 3, 4 and 5 to the outfield fences at McQuillen Field.

*Twins tickets for the upcoming games on 7/22 & 23 should be here soon.

*70+ team played in the Little Canada Tournament on 6/6 & 6/7. They performed as expected. Borgen will be appealing their classification as AAA to SSUSA.


SAFETY & RULES COMMITTEE:

*Player safety was again an intense discussion topic.

-Motion by Deb W, seconded by Bowron, to make Schoenmann a designated hitter only due to safety concerns. He will not be allowed to play a defensive position. Motion carried. Manager Brand and Board representative Kahl will meet with Schoenmann regarding this decision.

-Motion by Borgen, seconded by Oldenburg to add Chaffee to the “Mask List”. Motion carried. This decision in made for player safety. Anytime a player on the “Mask List” that player must wear a mask when playing a defensive position whether in a game or during batting practice. Manger Deb W. will inform Chaffee of the decision.


OLD BUSINESS

1. Press Coverage Opportunities: This was discussed earlier in the meeting.

2. Player Management: It is tight with 8 teams

3. Chalker: RMSS now has its own line chalker. The Board would like to thank Dick Gosse for the chalker. Discussion surrounded using chalk or barn lime. It was decided to try using barn lime first. Motion by Borgen, seconded by Oldenburg to purchase 2 bags of barn lime. Motion carried.

The Board is now looking for a volunteer to chalk the fields prior to the games.


NEW BUSINESS

1. Solicitation of Committee Members: Dave W. updated the Board. After the last e-mail went our there were 2 players who volunteered to assist; one for the election committee and one for the financial audit committee. Everyone needs to keep recruiting,

2. Session 2 picnic menu: Hot Dogs, Chips, Soda, Ice Cream and people can bring a dish to pass.

3. Jerseys for Charlie’s: Deb W reported that additional jerseys need to be ordered. There are not enough large sizes. Motion by Dave W, seconded by Borgen to approve the purchase of one XL, three XXL and one XXXL. Motion carried.

4. Field Maintenance: There are concerns regarding the grooming of the fields – both infield and outfield. The grass is long and the infields are rough. In addition, at the beginning of the session there were no orange bags at first base. This has been taken care of. VonWald will contact Park and Rec.

5. Player Fees: Discussion surrounded the current policy that players 80+ do not pay league or player fees. This discussion was tabled until the October 2019 for possible change for next year.

6. Player Management after the start of the game: VonWald directed the managers to make a better effort to balance the teams.

7. Rain Cancellation Policy: Ewen lead the discussion about having a set policy about cancelling games due to weather. Ewen felt that there had been a policy in place. The consensus was that this was discussed, but no policy. Things were left to continue to do things the way they are for now. Tabled for another meeting.

Next meeting: 7/10/19 Site to be determined.

Draft for 3rd Session: 7/10/19

2nd Session Picnic: 7/17/19

3rd Session Begins: 7/22/19

Motion by Oldenburg, seconded by Borgen, to adjourn the meeting at 12:19pm. Motion carried.


Respectfully submitted electronically,

Debra Dimler-Warnke

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlies Pub and Eatery

May 8, 2019


The meeting was called to order at 12:11 pm by Coordinator VonWald.


ROLL CALL

Board Members: Dave Warnke, Ben Borgen, Bill VonWald, Gary Oldenburg, Bill Beaupre, Mike Ewen, John Bowron, Randy Kahl, Bob Hewett, Deb Warnke, Bill Sutter, Dave Zemke, Dave Anderson, Chuck Brand

Guests: Bill Miller


SECRETARY’S REPORT: The Secretary’ s report for the April 2019 meeting was e-mail prior to the Board meeting for members to review. Motion by Kahl, seconded by Borgen to approve the Secretary’s Report. Motion carried


TREASURER’S REPORT: Treasurer Oldenburg reported a balance of $8850.01 in the RMSS account. Park and Rec fees still need to be paid. Oldenburg reports 114 registered players and 7 paid sponsors. Motion by Borgen, seconded by Beaupre to approve the Treasurer’s Report. Motion carried.


WEB SITE REPORT:

The website contract is up for renewal of the 2-year contract. Motion by Hewitt, seconded by Beaupre to approve the renewal of the 2-year contract for the RMSS website. Motion carried.


PUBLIC RELATIONS REPORT:

Kahl updated the Board. We still have a couple of desk tents for RMSS business cards.


SPECIAL ASSISTANT REPORT

Borgen reported:

*11 caps were handed out at the first game of the session on Monday. It appears there will be enough for additional new players.

*RMSS banners will be added to the outfield fences at McQuillen Field.

*Twins tickets for the upcoming games should be here this week.

*70+ team is registered as a AAA team and will be playing in the Little Canada Tournament on 6/6 & 6/7

SAFETY & RULES COMMITTEE:


Sutter lead the discussion regarding the player skills and safety test. No vote was taken on the issue, but Sutter is requesting that managers talk with players whose skills may be questionable prior to them being referred to the Safety/Rules Committee for testing. Once a player is referred the Safety/Rules Committee will assess skills as stated in the League By-Laws.

Anderson brought up a safety concern regarding outfielders and infielders colliding. He suggested that managers talk with their players and remind them to call the ball/talk in the field.


OLD BUSINESS

1. Press Coverage Opportunities: Board members volunteered to put rosters, game schedules and a PR poster at McQuillen Field.

2. Team Mangers for 2019 Session #2: The League still needs an 8th manager for the 2nd session. If no one appropriate for the position steps up there will only be 6 teams.

3. Sponsor Status: Chiropractic 1st is no longer a team sponsor. VonWald will check with Charlie’s for a move from a League sponsor to a team sponsor. Charlie’s jerseys will be purple.

4. Pool Tournament Fundraiser Update by Borgen:

-Tips – $856.95

-Coolie Cup Sales - $347.37

Total - $1204.32

*Half of tip money goes into the League account the other half goes into the designated fund.

*Money from the coolie sales goes into the designated fund.

*Still have about 100, 12oz collies available to sell – price will be determined.


NEW BUSINESS

1. Solicitation of Committee Members: Dave Warnke read e-mail regarding league officer recruitment, audit committee and picnic committee. An electronic version will be sent to Ewen for League distribution.

2. Session 1 picnic menu: Hot Dogs, Chips, Soda and people can bring a dish to pass.

3. Kahl presented a bill for advertising for $27.00. Motion by Deb Warnke, seconded by Beaupre too approve payment. Motion carried.

4. Discussion regarding a regular schedule to replace jerseys. No decision made at this time.

5. Discussion regarding what to do with the old jerseys being replaced. It was decided that the old jerseys will be put out at the picnic for players who want them. Any left will be donated.

Next meeting: 6/10/19 Site to be determined.

Draft for 2nd Session: 5/29/19

1st Session Picnic: 6/5/19

2nd Session Begins: 6/10/19

Motion by Kahl, seconded by Bowron, to adjourn the meeting at 1:27pm. Motion carried.


Respectfully submitted electronically,

Debra Dimler-Warnke

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.



ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlies Pub and Eatery

March 13, 2019


The meeting was called to order at 12:30 pm by Coordinator VonWald.


ROLL CALL

Board Members: Dave Warnke, Ben Borgen, Bill VonWald, Gary Oldenburg, Bill Beaupre, Mike Ewen, John Bowron, Dave Zemke, Jim Cook, Randy Kahl, Bob Hewett

Guests: Bill Miller, Deb Warnke


SECRETARY’S REPORT: Cook handed out copies of the secretary’s report from the February meeting. Minutes were approved. Current secretary Pat Thusiuis has resigned his secretary position. Deb Warnke agreed to fill the position until another one is found or elected.


TREASURER’S REPORT: Treasurer Oldenburg reported a balance of $3303.91 in the RMSS account. The balance in the designated account is $299.83. Motion by Borgen, seconded by Dave Warnke to approve the Treasurer’s Report. Motion carried.

WEB SITE REPORT:


Ewen updated the Board on the website. The website is updated as it can be at this time. When decisions are made as to how many and what teams will be playing the first session Ewen will update the web page.

VonWald will send Ewen an e-mail to forward to the group to publicize the upcoming openings on the Board.

Motion by Cook, seconded by Hewett to approve the website report.


PUBLIC RELATIONS REPORT:

Cook and Kahl updated the Board.

* The KTTC report of the dome tournament brought in one new player.

* Posters for local businesses will be available at the dome for players to put up.

*Magnetic signs for vehicles are available

*Pizza Ranch fundraiser total was $307.66.

*Radio spots – do we have a contact?

*TV spots – Dave Warnke will contact Chuck Sibley, Hewett will contact Channels 3 & 6.


SPECIAL ASSISTANT REPPORT

Borgen updated the Board.

*Pool tournament is April 25-28.

*The first 70+ tournament is June 6-7 in Little Canada. Borgen will talk with organizer regarding classification of the team,


RULES COMMITTEE:

* Sutter was not in attendance. He reported to VonWald that there are no issues at this time.

*Discussion regarding players who have questionable or waning skills. It was decided that a discussion with those players will happen when they are identified.

Motion by Oldenburg, seconded by Beaupre to change the “runner from home” rule on a trial basis for the first session. The motion reads that “A player, after hitting the ball, must run to first. Once at first base they may ask for a pinch runner.” Motion carried.


OLD BUSINESS

1. Press Coverage Opportunities – this was discussed in the PR report

2. Dome Ball Update – Beaupre gave update. $5421.00 has been paid to RCTC Dome.

3. Team Managers for 2019 - Still need one. Managers committed so far: Bob Hewett, Dave Anderson, Dave Warnke, Dave Zemke, Bill Gosse, Tom Kowalewski, Chuck Brand.

4. Which Teams Sit Sessions 1 & 4 – As Thrivent and C & M sat the 4th session in 2018 they will not sit the first session in 2019. Need to get a commitment from all sponsors to make a decision.

5. Sign up dates: 3/20, 3/25, 3/27, 4/1, 4/3, 4/8, 4/10. Beaupre will check with the History Center for a sign-up date there.


NEW BUSINESS

1. Remind Sponsors Solicitors – Need to get commitment from sponsors. VonWald will discuss sponsorship from Charlies Pub and Eatery.

2. Pool Tournament Fundraiser – Discussed earlier in the meeting

3. Equipment Purchases – Bowron updated equipment: 10 Dozen balls, 4 extra Miken bats, 1 extra Dudley bat and one mask.

*The equipment box is adequate.

*The shed near field 2 has been replaced. We will need to get a key.

*Hewett will check on the expense of a chalker and chalk.

*Discussion on the color of hats for new players. It was decided to order the same color – beige.

*Jerseys – Discussion replacement of jerseys. All managers need to get all the outstanding jerseys that they are aware of. C & M will get a new set of jerseys as they were the ones in the worst shape. The other teams will get new jerseys to get to make sure all managers have 18 jerseys. It will be important that managers get all their jerseys back at the end of each session.

Ben will contact C & M to see what color they want their jerseys.

5. Approve 2019 Game Schedule. Discussed previously in the meeting.

6. Solicitation of Committee Members. Dave Warnke agreed to head the elections committee.

7. Items On Website. Discussion whether we need to put both the agenda and minutes on the website. Motion by Borgen, seconded by Beaupre to only post the minutes on the website. Motion carried.


The first session player draft will be 5/1/19.

The first session will start on 5/6/19.


Next meeting: 4/10/19 at 12:30pm. This meeting will be held at Charlies Eatery and Pub.

Motion by Kahl, seconded by Dave Warnke, to adjourn the meeting at 2:06pm. Motion carried.


Respectfully submitted

Debra Dimler-Warnke


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.




RMSS BOARD MEETING MINUTES

Wednesday, 12:40 PM 1/9/19 at Charlie’s Restaurant


MEMBERS: Bill Beaupre, Dave Warnke, Gary Oldenburg, Dave Anderson, Jim Cook, Pat Thusius, Mike Ewen, Randy Kahl, Bob Hewitt, Dave Zemke


GUESTS: Deb Warnke, Ken Granle, Bill Miller


SECRETARY’S REPORT: No minutes from December meeting.


TREASURER’S REPORT: Current checkbook balance is $3239.24. A $50 memorial donation was made for Tim Klein’s Mom who passed away recently. A Thank-You card from their family was passed around our group today. Motion to approve by Randy Kahl, seconded by Dave Warnke.


WEBSITE REPORT: Mike Ewen is working on the 2019 updates.


PUBLIC RELATIONS REPORT: Jim Cook has 2019 recruitment posters ready for distribution by Board Members in February.


SPECIAL ASSISTANT REPORT: None. Ben Borgen absent today.


SAFETY/RULES REPORT: None. Bill Sutter absent today.


OLD BUSINESS:

  1. Press Coverage: No report
  2. Dome ball update: Total $$ collected so far is $4829. $4009 has been submitted to RCTC. $44 has been spent for fence repair ($156 remains for repairs). Thus $776 remains from which $156 will be held for further repairs. The rest will go to RCTC next week.
  3. 2018 Audit Report: The report was read by Bill Beaupre and distributed to board members to be filed electronically by Mike Ewen. The report showed that we are in good standing financially. Motion to approve by Dave Warnke, seconded by Randy Kahl.
  4. 2019 Budget Report: Gary Oldenburg presented the budget which was approved by the Board. Motion to approve by Bob Hewitt, seconded by Randy Kahl.


NEW BUSINESS:

  1. 2019 Sponsors: Shorewood not locked in yet. The other 7 are good to go.
  2. Pizza Ranch: Date is Feb 4. Jim Cook seeking volunteers. Please sign up.
  3. 2019 Team Managers: Tabled until February. Need to present a candidate list to the Executive Board for approval. There seems to be enough volunteers.
  4. League Bats: Discussion about buying only 1.21 Combat bats for general league use. They are much cheaper than the Miken Ultra II’s. The board members in attendance today approved this decision.
  5. Wednesday Dome Ball: Discussion about switching to 4 teams and playing only two 11-inning games each Wednesday with a 90 minute time limit. Dave Warnke volunteered to be the 4th team manager. Sessions 3 & 4 would be combined into one 10-week session (10 games). Mike Ewen volunteered to develop a schedule for the 4 teams, each playing one game each Wednesday. Bill Beaupre will present this proposal to the dome committee for refinement and hopeful approval.


ACTIVITY CALENDAR:

  1. Next meeting: Feb 13, 2019 at Charlie’s Restaurant
  2. Dome Ball Tournament: Dates are Feb 24 & 25. Randy Kahl will manage the Relics and Bill Von Wald will manage the Renegades.
  3. Activity calendar needs to be completed for the full year. Selection of team managers needs to be added to the calendar.


ADJOURNMENT: 1:45 PM. Motion by Gary Oldenburg, seconded by Dave Zemke.


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


RMSS BOARD MEETING MINUTES

Wednesday, 12:46 PM 02/13/19 at Charlie’s Restaurant


MEMBERS PRESENT: Ben Borgen, Jim Cook, Mike Ewen, Randy Kahl, Tom (Cubbie) Kowalewski, Gary Oldenburg, Bill VonWald, Dave Warnke


MEMBERS ABSENT: John Bowron, Bill Sutter, Patrik Thusiuis, various anticipated team managers, Bill Beaupre

GUESTS: Deb Warnke


SECRETARY’S REPORT: January 2019 Minutes (by Bill Beaupre) were not reviewed at the meeting/ Members acknowledged reading them. Minutes approved. Motions to approve by Gary Oldenburg, seconded by Randy Kahl.


TREASURER’S REPORT by Gary Oldenburg: Current checkbook balance is $3216. Report approved. Motions to approve by Jim Cook, seconded by Ben Borgen.


WEBSITE REPORT by Mike Ewen: Working on the 2019 updates. No 2019 updates on the site at this time. First 2019 summer season game is 05/06/2019.


PUBLIC RELATIONS REPORT by Jim Cook and Randy Kahl: Jim Cook reported our prior Post-Bulletin contact Craig Swalboski no longer works at the PB 7 magnetic RMSS banners for vehicles remain. Mike Ewen took one for his vehicle. See OLD BUSINESS Press Coverage and NEW BUSINESS Promotional Material for more information.


SPECIAL ASSISTANT REPORT by Ben Borgen: Ben led the discussion on several topics:

  • Holy Angles Dome Tournament (February 21, 22): Ben Borgen stated currently there is difficulty in getting enough players. Being worked on.
  • Rochester Dome Tournament (March 7, 8): Currently looks like there will be 12 teams with two divisions.
  • Effort to establish a Rochester “70’s Tournaments team:” In the process of getting sufficient number of players to commit the time and finances to field such team. Fielding a team requires each team player to have a Senior Softball – USA (SSUSA) membership card. Costs of such a card were discussed. To find out details go to www.seniorsoftball.com - SSUSA Website. Click on 'Forms' and the Player Registration Form will come up for you to fill out and mail along with your payment. There may be 1 year and 5-year membership time periods, each with its own $$ fee.
  • Fund raiser pool tournament “staffing” and dates discussed. See Pool Tournament Fundraiser under NEW BUSINESS for latest information.

SAFETY/RULES REPORT: None. Bill Sutter absent today. No meeting attendees brought up issues to be discussed at a later time.

 

OLD BUSINESS:

  1. Press Coverage: Jim Cook reported our prior Post-Bulletin contact Craig Swalboski no longer works at the PB. Jim Cook will contact PB Sports staff Pat Ruff to determine any process to achieve RMSS press coverage in the PB.
  2. Dome Update: 4 teams session (Session 2) has started with each completing 2 games.
  3. Activity Calendar Schedule discussed. Summer season starts May 6, 2019. First summer session draft date is May 1, 2019. Planned early ($40 versus $48 for summer season) signup dates and locations are currently:


      • DOME (during game times):March 20, 25, 27
      • DOME (during game times): April 1, 3, 8, 10
      • McQuillan fields: April 17, 24, 8:30 AM -11 AM, weather permitting
      • EAGLES: April 17, 24, 11:30 AM – 2:00 PM
      • OLMSTED HISTORICAL SOCIETY: Date to be determined.

  1. Pizza Ranch Feb 04, 2019 Fund Raiser. 11 RMSSers participated in bussing tables, restacking washed dishes and utensils “dispensers,” and eating area cleanup. Tips received that night was $142 and presented to Gary Oldenburg during the Board meeting. We await a Pizza Ranch check for “10% on the night’s proceeds.” Projected total income is $220. The total income is to be split with one half going into our general funds account and one half into a “special use account,” which could be used for any use, depending upon RMSS board direction.
    There was a discussion on whether “approximately $200” Is a sufficient income for continued RMSS participation in future Pizza Ranch Tips Night activities. More discussion at March Board meeting.
  2. Team Managers for 2019, 8 team with possibly 6 teams for Sessions 1 and 4: 8 teams/sponsors still anticipated (Black’s Auto (Scott Hanson -> as mgr. has dropped out), C&M (Dave Warnke), Eagles (Bob Hewitt), Edward Jones (Dave Anderson, First Chiropractic (Duane Peterson), Prime Time (Tom [Cubbie] Kowaleski), Shorewood (Bill Gosse), Thrivent (Dave Zemke). Prior to March Board meeting RMSS contacts will try to reconfirm sponsors and managers for 2019 season. Shorewood is rumored to be a possible dropout. Bill Beaupre to follow this.
    Scott Hanson will not manage during 2019. Bill VonWald to email RMSS members, soliciting new manager volunteers (Joe Koerner??).
    Discussion on only 6 teams for Sessions 1 and 4 was held. More discussion at March 2019 Board meeting as Session 1 number of teams is dependent upon number of players signed up by April 30, 2019.

NEW BUSINESS:

  1. 2019 Sponsors: We discussed RMSSers as “sponsor solicitors” to contact their assigned sponsors before our March 2019 meeting.
  2. Pool Tourney Fundraiser: Ben Borgen stated the pool tourney dates are April 25-28. More details coming regarding RMSS player participation. Possibly with a D&R Star event coordinator, Ben will look into contacting KTTC-TV, KAAL-TV and KIMT-TV regarding advertising this event and RMSS participation.
  3. Field Equipment Needs/Purchases:
    • Summer 2019 McQuillan field use cost to RMSS is expected to be the same as for the 2018 season.
    • No additional balls need to be purchased for the 2019 summer season.
    • There was discussion on how many new shirts are needed for 2019 summer season. Shorewood, C&M, and Prime Time team shirts possibly need replacing. The current 2019 Budget plan is for 2 teams to have complete shirts replacement. “Non-dirt-showing” colors (with sponsor input) need to be discussed again during our March Board Meeting.
    • Additional RMSS-provided field bats and protective face masks were discussed. No new face masks will be purchased. No new batts are known to be required as of this February Board meeting. John Bowron to re-examine existing field bats (2 per field) to verify whether any new bats are to be purchased. There were recommendations that should that any new bats be required during the 2019 summer season, newly purchased RMSS-supplied bats would be the lower-priced (approximately $60) Combat bats.
    • New field scoreboards and additional (one is already being used during Dome ball games) “number of outs” boards were discussed. Kenny Nelson is/would be the prime supplier of these objects. Randy Kahl to investigate separate score/innings and number of outs boards versus a single board showing number of outs as well as two team scores and the innings.
    • There was a discussion on RMSS purchasing a “chalk-line spreader” and sufficient “chalk dust” to enable RMSS application to the fields should the Rochester Park and Recreation department no longer make their “chalk and chalking device” for RMSS use. Bob Hewitt to investigate and estimate possible cost to RMSS.
  4. Flyers, Promotional Material: Approximately sixty 6 inch by 8 inch recruitment information posters for business, provided by Staples. The plan is to establish a distribution process of these posters during the March 2019 Board Meeting. Additionally, Jim Cook had 20 magnetic RMSS-banner-like posters for attaching to autos or vans or trucks made by Staples. There are now 7 left in his possession as RMSS members have taken some and applied them to their vehicles.
    Need to identify RMSS-ers to work with … KROC or ?? for our annual “RMSS Talk Show.” Bill Beaupre?
  5. Approve 2019 Game Schedule: Mike Ewen has produced both a 6 teams and an 8 teams schedule, with Session 1 starting May 6, 2019. The schedules are generally approved subject to the number of players registered by April 30. The schedules also have to be 100% correlated with any Rochester Park and Rec sponsored tournaments that would make fields unavailable to RMSS on some dates – ala our two years of playing games on Stewartville fields. Need to recheck with Park and Rec to verify if we do, in fact have McQuillan Fields restricted from RMSS during 2019 summer season.
6. Solicitation of Committee members (Audit, Board Officers, etc.): This topic was deferred to our March 2019 Board meeting.


ACTIVITY CALENDAR:

  1. Next meeting: March 13, 2019 at Charlie’s Restaurant
  2. www.rochmnss.com Website contains new 2019 information as of February 18, 2019.
  3. Holy Angels Dome Ball Tournament: Feb 24, 25. If sufficient number of players commit to two teams, Randy Kahl will manage the Relics and Bill VonWald will manage the Renegades.
  4. Rochester Dome Tournament: March 7, 8.
  5. Selection of team managers should be determined/discussed during March Board meeting.
  6. Early sign-up dates for 2019 summer season: At the Dome March 20, 25, 27, April 1, 3, 8, 10; At McQuillan Fields April 17, 24 until 11:00 AM (weather permitting); At Eagles April 17, 24, lunch time until 2:00 PM; At Olmsted Historical Center: TBD.
  7. Summer Session #1 player draft is May 1.
  8. First summer season games are May 6.


ADJOURNMENT 1:45 PM. Approved. Motion by Jim Cook, seconded by Randy Kahl.


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, January 10 2018

12:30 PM at Charlie's Pub and Eatery 


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:52 pm.


ROLL CALL

OFFICERS

Bill VonWald      Dave Zemke       John Bowron       Gary Oldenburg       Jim Cook

Matt Halleck      Bill Beaupre        Ben Borgen         Bill Sutter                 Mike Ewen

Randy Kahl       Dave Anderson   Bill Gosse            Jeff Wells


GUESTS

Curt Callstrom Steve Foley Deb Warnke Orlie Freidrich


SECRETARY’S REPORT

Motion, by Oldenburg and seconded by Borgen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $3378.95 with the bill for 5 jackets outstanding.

Motion, by Borgen and seconded by Beaupre, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported updates on the website are being processed.


MEDIA PLAN

Halleck reported that the communications are on track and progressing. A spring road trip plan will be developed for the February meeting and the event will be in March.


RULES COMMITTEE REPORT

Sutter reported that catcher’s and first baseman’s mitts are legal at all positions.


SPECIAL ASSISTANT REPORT

Borgen reported:

1. 36 RMSS hats were purchased for $10.67 and will be sold for $13.

2. Five jackets were order at around $40 each.

3. Due to a possible winter storm, a decision on the Rec tournament will be made at 8pm tonight.


OLD BUSINESS

1. Post Bulletin Playbook Report

Our submissions to the Playbook are appearing in the Playbook. All submissions to the PB should include our recruitment information.

2. Recruitment Committee Report

It was suggested that we look at the results of sign up events and eliminate the unproductive ones. Charlie’s was suggested as a site for a sign up event.

3. Dome Ball Reports

Ewen reported things are going well. 20 to 25 players are attending on Mondays and Fridays. We need to recruit more players. On Wednesdays there are 16 players on each of the three teams.

4. Budget Discussion

Motion, by Oldenburg and seconded by Beaupre, to approve the 2018 RMSS Budget. Motion carried.

5. Scheduling of the Annual Audit Report

Motion, by Oldenburg and seconded by Borgen, to change the by laws to move the audit to the end of the fiscal year and then present the audit report to the board at the first meeting of the next year. Motion carried.

6. Official Approval 2018 schedule

The 2018 schedule reflects an 8-team league for 96+ players and with position games to end each session.

7. Pizza Ranch Fundraiser

Cook reported on the organization of the January 31st Pizza Ranch volunteer event. More volunteers are needed and Cook has plans to contact the members.


NEW BUSINESS

1. Sponsor Contracts

No news was reported, but February and March are the common months for sponsor payment.

2. Charity Titles

The board discussed the title “Money for Charities” and the way these moneys should handled by the RMSS.

3. Posters and Flyers

The final draft for the posters and flyers will be presented at the February meeting.


ACTIVITY CALENDER REVIEW - UPCOMING DATES & TASKS

1. Next meeting. February TBA 2018 at TBA am/pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 2:02 PM

Motion, by Beaupre and seconded by Borgen, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.



ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Monday, February 12, 2018

11:05 PM at Charlie's Pub and Eatery


CALL TO ORDER League Coordinator VonWald called the meeting to order at 11:05 pm.

ROLL CALL

OFFICERS

Bill VonWald     Jeff Wells            John Bowron        Gary Oldenburg

Mike Ewen        Dave Warnke      Ben Borgen         Bill Sutter


GUESTS

 Curt Callstrom    Orlie Freidrich     Bill Miller


SECRETARY’S REPORT

Motion, by Oldenburg and seconded by Ewen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $3690.57 with no bills outstanding.

Motion, by Borgen and seconded by Ewen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported updates of the website are being processed. Results have been submitted to PB Play Book. The board meeting minutes have been moved to the More tab.

Motion, by Borgen and seconded by Oldenburg, to approve the Website/Tech Report. Motion carried.


MEDIA PLAN

VonWald reported work is progressing on the business cards and the flyers for RMSS. It was suggested that it should state that it is an individual registration and that our games are played in Rochester at the McQuillan fields.


RULES COMMITTEE REPORT

Sutter reported the committee would meet and discuss the rules regarding a pitch hitting the screen and the use of a phantom third base.


SPECIAL ASSISTANT REPORT

Borgen reported:

1. Three of the five windbreakers have been sold.

Motion, by Ewen and seconded by Sutter, to approve the order of ten additional jackets with some changes. Motion carried.

2. Six of the RMSS hats have been sold.

3. Motion, by Ewen and seconded by Bowron, to approve the order of 10 sweatshirts (5 would be hoodies). Motion carried.

4. Motion, by Borgen and seconded by Ewen, to approve the order of 100 Koozies for $1.25 each. Motion carried.

5. The Holy Angels Tournament will have one Rochester team. The Rochester tournament on March 15th will have to be out by 3pm. There will be 7 recreation teams and 6 competitive teams.

6. The DNR pool tournament volunteer plan is going well.

7. The Miken bat contract was discussed. 12 orders will be needed.


OLD BUSINESS

1. Post Bulletin Playbook Report

See Website/Tech report.

2. Dome Ball Reports

There will be no dome ball on February 21st due to the Holy Angels Tournament. The Dome Ball website contains the updated dome schedules.

3. Pizza Ranch Fundraiser

RMSS received $363.62 for volunteer work. The money is to be used to purchase hats for the league.

4. Sponsor Commitments

There are no negative responses from the sponsors.

5. Registration Dates

The registration dates are being scheduled.


NEW BUSINESS

1. DNR Pool Tournament

The dates of the tournament are 4/19-4/21/2018 (Thursday - Saturday). In general we will work from 8:00 AM - 5:00 PM

ACTIVITY CALENDER REVIEW - UPCOMING DATES & TASKS

1. Next meeting. March 14, 2018 at 12:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks

Motion, by Wells and seconded by Ewen, to approve the Activity Calendar. Motion carried.


ADJOURNMENT Time: 11:43 PM

Motion, by Beaupre and seconded by Borgen, to adjourn. Motion carried.

Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, March 14, 2018

12:30 PM at Charlie's Pub and Eatery


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:32 pm.


ROLL CALL

OFFICERS

Bill VonWald   Dave Zemke John Bowron Jeff Wells Gary Oldenburg

Mike Ewen Deb Warnke Ben Borgen Randy Kohl Jim Cook

Matt Halleck


GUESTS

Bill Miller


SECRETARY’S REPORT

Motion, by Ewen and seconded by Borgen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $4948.92 with no bills outstanding. Four sponsor and two player fees have been received. Motion, by Cook and seconded by Borgen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported the website was up to date with the current information available.


MEDIA PLAN

Halleck and Cook presented the RMSS posters and business cards. Changes we suggested.

Road trip plans were made for Tuesday, April 3. Submission to the PB Playbook should always contain our signup information. We will investigate the cost of producing and airing a radio commercial.


RULES COMMITTEE REPORT

Sutter report was moved to the April meeting.


SPECIAL ASSISTANT REPORT

Borgen reported

1. Several of members have medical problems and Borgen reported on their status.

2. Three of the five windbreakers have been sold.

3. Ten of the RMSS jackets and ten hooded sweatshirts have been ordered.

4. The DNR April pool tournament volunteer organization is going well.

5. The Miken bat contract was discussed. The details of the contract need to be clarified and finalized.

6. Koozies were purchased for $1.50. Motion, by Oldenburg and seconded by Borgen,to sell the Koozies to the members for $2 and at the pool tournament for $2.50 or 2 for $4. Motion carried


OLD BUSINESS

1. Post Bulletin Playbook Report

Session 3 results will be submitted. Coverage has been good.

2. Dome Ball Reports

Three Mondays, three Wednesdays, and 3 Fridays remain in the Dome season. Season may continue until the dome is dismantled.

3. Sponsors Commitments

Five sponsors have paid. C&M Screening, Eagles, and Black’s have not yet paid.


NEW BUSINESS

1. Signup Dates

This spring’s sign up dates and locations need to be finalized.


ACTIVITY CALENDER REVIEW - UPCOMING DATES & TASKS

1. Next meeting. April 11, 2018 at 11:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 1:47 PM

Motion, by Oldenburg and seconded by Ewen, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, April 12, 2018

12:30 PM at Charlie's Pub and Eatery


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:32 pm.


ROLL CALL

OFFICERS

Bill VonWald Jeff Wells John Bowron Jim Cook Bill Beaupre

Mike Ewen Bill Sutter Ben Borgen Randy Kohl Scott Hanson

Duane Peterson Dave Anderson  Tom Kowalewski


GUESTS

Deb Warnke Orlie Freidrich Curt Callstrom Don Benike Ken Nelson

Bob Horstmann Gerry Nelson Tim Klein


SECRETARY’S REPORT

Motion, by Beaupre and seconded by Cook, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $6782.76 with no bills outstanding. This total includes 53 paid registrations and 8 players over 80 years old. A total of 61 players were registered. Motion, by Beaupre and seconded by Ewen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported all was going well.


MEDIA PLAN

Cook presented the media plan developments. Sign up at the Eagles on April 18 will be covered 12:30 to 3:30. The radio ads have been produced and aired on KNXR (97.5) FM. The board discussed other ways of advertising the league.

Session 3 was divided into two parts by the PlayBook. Session 4 will be submitted. The status of the RMSS player profiles will be investigated.


RULES COMMITTEE REPORT

Sutter presented a clarification of the phantom 3rd base rule. The rules committee rejected change the rule to make a pitch that hits the screen called a “ball”. The board discussed the rule.

Motion, by Ewen and seconded by Beaupre, to make a pitch that strikes the screen a “ball”. Motion carried.


SPECIAL ASSISTANT REPORT

Borgen reported:

1. Status of the sales of RMSS clothing was updated

2. The DNR pool tournament needs 6 volunteer workers on Thursday, 6 volunteer workers on Friday, and 2 volunteer workers on Saturday. The work time can be shared with addition volunteers. The proceeds will applied to the RMSS hats for the members.

3. The board discussed the Miken bat contract. It is believed that we have the necessary 15 package orders that will allow us to order an additional 6 bats. More information will gathered about the details of the contact.


OLD BUSINESS

1. Post Bulletin Playbook Report

See Media Report.

2. Dome Ball Reports

The Dome season was completed today, April 12th.

3. Resignation of Board Member

Matt Halleck resigned from the post of Publication Director. Borgen will assist Cook will the Publication duties.


NEW BUSINESS

1. The Session 1  Draft

The board discussed possible changes the draft. No changes were made to the draft procedure. The first session draft will be held at Charlie’s at noon on April 25.

2. Outdoor Practices

Pre-session out door practices will begin when the Park & Rec department give their permission.

3. Nighttime RMSS game

The board discussed the possibility of an RMSS nighttime exhibition game at McQuillan for recruiting purposes.


ACTIVITY CALENDAR REVIEW - UPCOMING DATES & TASKS

1. Next meeting. May 9, 2018 at 12:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 1:27 PM

Motion, by Borgen and seconded by Cook, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.



ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, May 9, 2018

12:00 PM at Charlie's Pub and Eatery

CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:02 pm.

ROLL CALL


OFFICERS

Bill VonWald Jeff Wells John Bowron Dave Warnke Bill Beaupre

Mike Ewen Bill Sutter Ben Borgen Bill Gosse Gary Oldenburg

Duane Peterson Dave Anderson Tom Kowaleski Dave Zimke


GUESTS

Deb Warnke Orlie Freidrich Curt Callstrom


SECRETARY’S REPORT

Motion, by Beaupre and seconded by Borgen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $8,540.46 with no bills outstanding. Oldenburg estimated $3,500 in future obligations including payment to the Park and Rec $25 per player for 108 players. Motion, by Anderson and seconded by Wells, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported the website has been updated for rules, results, etc...


MEDIA PLAN/SPECIAL ASSISTANT REPORT

Borgen reported that $1282.46 was raised by volunteers at the DNR pool tournament.

Borgen will make the remainder of the Twins tickets available to league members.

Zipper front windbreakers will not be available.

The board discussed the effectiveness of the radio ads. Word of mouth was believed to be the most effective recruiting tool we have.

PB PlayBook contained the session 4 information. Player profiles need to be sent to the PB again to ensure their publishing.

The league has more than $1,500 for player hats or other possible options such as batting gloves or new tournament jerseys. The purchases to be decided at the June meeting.

Miken order has 15 bats and 14 packages with 5 league bats. The order has to be shipped. Taxes and shipping will be added proportional to each individual order.


OLD BUSINESS

1. Post Bulletin Playbook Report

See Media Report.

2. Dome Ball Reports

Ewen and Haubenschild will no longer run the Dome Ball organization. The league needs three volunteers each day of Dome Ball to organize the field set up and fee collections and records. The volunteers will play for free. Please contact the Director or a member if you are interested.


NEW BUSINESS

1. 2nd Session Draft

The second session draft is scheduled for Wednesday, May 30th. The team managers will discuss the draft after the board meeting.

2. Friday Practices

Communications should be from the RMSS email and will be used to determine who plans to attend the 9:30 practices and if they will be held.

3. Picnic Menu and Organizers

The menu will be pizza, pop/diet pop/water, and dishes and desserts to be provided by the members. The Warnkes will organize this picnic, but other members must step up and do the future picnics!

3. Nighttime RMSS game

VonWald will organize the RMSS exhibition game(s) at McQuillan Fields in the evening around 7 to 9pm. Volunteers for playing and/or interacting with spectators are needed. More information will follow.

4. Drop In Status and Team Placement

The player must not be drafted.

The players will be assigned to teams that are short of players.

Teams with equal numbers of players will have players assigned based on the teams records.

5. Civil Defense Warnings

Play will not continue during the civil defense sirens.


ACTIVITY CALENDAR REVIEW - UPCOMING DATES & TASKS

1. Next meeting. June 13, 2018 at 12:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 1:02 PM

Motion, by Borgen and seconded by Beaupre, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, June 13, 2018

11:51 AM at McQuillan Fields


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:02 pm.


ROLL CALL

OFFICERS

Bill VonWald Jeff Wells John Bowron Gary Oldenburg Bill Beaupre

Mike Ewen Bill Sutter Ben Borgen Jim Cook Dave Anderson

Scott Hanson Dave Anderson Dave Zemke


GUESTS

Orlie Freidrich


SECRETARY’S REPORT

Motion, by Beaupre and seconded by Borgen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $6,829.27 with no bills outstanding. The cost of the first session picnic was around $350. The board stated that the players must pay the league fees to be able to play. The purchase and distribution of the bat order is almost complete. Motion, by Beaupre and seconded by Borgen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported the posting of the pictures of new players is in progress. Session 1 champion’s picture is on the website and sent to the Post-Bulletin. We were reminded that RMSS is half way through their website contract.


RULES COMMITTEE

Sutter and the board discussed and reviewed the rules regarding the pitcher’s screen.

For the safety of the player, the screen must be 12 -14 feet away from the rubber (measured from the bottom bar) and centered on the pitcher. This allows the pitcher to pitch from wherever they choose on the rubber, however, the screen may only be moved one time and that is when the pitcher takes the field before the first pitch is thrown to a live batter.

The pitcher is required to stand on the rubber, behind the screen and pitch over the screen (not around the screen). The pitcher's foot must be touching the rubber until the pitch is released. The pitcher has to remain behind the screen until the ball has been batted. This rule will be for batting practice and the game.

The rules regarding pinch runners were also discussed.

A team may use an unlimited number of pinch runners, but a player may only pinch run once an inning. The ball needs to be put in play (strikeouts do not count). If a walk occurs, then a player can run as often as they'd like. A pinch runner is defined as a player running for a batter or for another base runner. A runner is defined as someone running in the event of a walk. For a regular walk, the runner will take 1st base and any others on base will advance to the next base if applicable. If the walk is intentional, the runner goes to the empty base.

Pinch runners will be allowed for the batter. The pinch runner will be positioned behind the batter within arms length of the fence and with the lead foot on a line extending from home plate that runs directly from the pitcher's mound to home plate to the fence. The pinch runner will not break for first base until the ball has been batted.


MEDIA PLAN/SPECIAL ASSISTANT REPORT

Cook provided a model of the new RMSS posters. A new picture will be taken at the July 11th picnic.

Borgen updated the board on the status of the Twins tickets.


OLD BUSINESS

1. Post Bulletin Playbook Report

The player profiles will be resubmitted.

2. CPR and Water issues

Managers and volunteers will attend a CPR demonstration prior to the start of the games. As the weather gets hotter all managers and players should pay close attention to the heat, the drinking of fluids, and signs of dehydration.


NEW BUSINESS

1. 3rd Session Draft

The draft for session 3 will be held on July 9th, not July 2nd.

2. Picnic Menu and Organizers

The menu will be pulled pork supplied by Scott Hanson. Cook will provide the beverages and utensils. The food should be ready for all players.

3. SECRETARY OPENING

Wells notified the board that the July meeting would be his last as the board secretary due to moving to Minneapolis in June.

4. MANAGER RESIGNATION

Matt Halleck has resigned as a team manager. A new manager needs to named prior to the next draft.

5. SHIRTS FOR THE TEAMS

Shorewood does not have enough shirts. The board discussed plans to replace missing or damaged shirts.


ACTIVITY CALENDAR REVIEW - UPCOMING DATES & TASKS

1. Next meeting. July 11, 2018 at 12:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 1:13 PM

Motion, by VonWald and seconded by Anderson, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, July 18, 2018

11:45 AM at McQuillan Fields


CALL TO ORDER League Coordinator VonWald called the meeting to order at 11:45 am.


ROLL CALL

OFFICERS

Bill VonWald Dave Zemke John Bowron Gary Oldenburg Bill Beaupre

Mike Ewen Bill Sutter Ben Borgen Jim Cook Jeff Wells

Dave Anderson Duane Peterson Bob Hewitt Bill Gosse


GUESTS

Orlie Freidrich Bill Miller


SECRETARY’S REPORT

Motion, by Borgen and seconded by Beaupre, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $6,352.32 with bills from the session 2 picnic outstanding. The cost of the first session picnic was around $350. Motion, by Ewen and seconded by Bowron, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported things were fine. Motion, by Oldenburg and seconded by Cook, to approve the Website Report. Motion carried.


RULES COMMITTEE

Sutter led a board discussion regarding the selection of players when a team is short in its number of players. Teams are to have equal numbers of players on defense with a minimum of ten defenders. The rules and the process for achieving this balance in the number of defenders will be clarified. Motion, by Borgen and seconded by Wells, to approve the Rules Committee Report. Motion carried.


MEDIA PLAN REPORT

Use of RMSS banners and RMSS bumper stickers for cars will be investigated.

Motion, by Hewitt and seconded by Beaupre, to approve the Media Report. Motion carried.


SPECIAL ASSISTANT’S REPORT

Borgen led a discussion of the availability and distribution of the Twins tickets for the remainder of season.

Motion, by Cook and seconded by Wells, to approve the Special Assistant’s Report. Motion carried.


OLD BUSINESS

1. CPR Training

CPR training will be prior to the games depending on Haubenschild’s availability as an instructor.

2. 2019 Board Member Recruitment & Election

The board needs to recruit candidates for vacant board, committee, and manager positions. Audit Team, Election Committee. Team Managers. Public Relations Committee, Picnic Committee, Secretary, …

3. League Picture

A group photograph of all the members of the league is needed. This group photograph will be taken on Wednesday, July 25th after the pregame whistle has been sounded.

4. Stewartville Games

McQuillan fields will not be available on Wednesday, August 1st. The games that day will be played in Stewartville.


NEW BUSINESS

1. Fourth Session Draft

The Fourth Session Draft will be held on Wednesday August 8.

2. Selection of 4th session Managers.

New managers are encouraged for fourth session to allow current managers to sit out a session and to possibly play with other current managers.

3. Picnic Menu and Responsibilities for August 15th

The menu for the third session picnic will be hotdogs, chips, and beverages. Members are encouraged to bring chili and other dishes.

4. September 4th Tourney

Borgen reported the tournament will be for 6 rec teams and 6 competitive teams. The plan is to have 1 Rochester competitive team and 2 balanced rec teams.

5. Miken Bat Order

VonWald reported that 2 bats remain from the order. All details from the purchase are almost completed.

6. Classified Softball Ads

Classified adds for softball items will be included on the RMSS website. Ewen will provide further information and will be the contact for this service.


ACTIVITY CALENDAR REVIEW - UPCOMING DATES & TASKS

1. Next meeting. August 8th, 2018 (the time and location will be determined)

2. Review of Activity Tasks


ADJOURNMENT Time: 12:47 PM

Motion, by Oldenburg and seconded by Wells, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


RMSS BOARD MEETING MINUTES

10/10/18


ATTENDENCE: Bill VonWald, Gary Oldenberg, Mike Ewen, Ben Borgen, Bill Beaupre, John Bowron, Randy Kahl, Dave Warnke, Bill Sutter. Guests…Deb W. Gordy H.


Secretary’s Report…Minutes were not reviewed.


Treasurer’s Report… Balance $3419.10 Outstanding Bills. +-$33. To Randy for Business cards. ITEMS DISCUSSED. A. The funds have been diminishing quickly. We had extra money…and we spent it. B. To get the budget back in line for next year…spend much less on picnics.(We spent more than was budgeted by several $100.) C. Need to re-align budget obligations for next year.


Website Report. .. All the information on the Website is up to date. (Thank You Mike). He also said, as others have…The PB has changed the Sports Playbook. We will try to figure out how to get us back in.


Public Relations Report…Jim C.(Reporting from NC) stated that the magnetic signs and other promotional material is back from the printers. Randy presented a new business card, plus stated that some of the 500 purchased earlier are almost all distributed, thus the new ones ordered. ITEMS TO DISCUSS. Considering a bigger sign-up poster. To note… Ben has picked up the fence banners from McQuillan.


Special Assistant Report. ..Presented The Lifetime Achievement Award to Bill Sutter. Past winners…This list may be incomplete or outright wrong…Let me know. Larry B. Lefty, Bill Miller, Ben B. Bill B.


Safety & Rules Report…Bill Sutter clarified a rule that will be posted on the website. If a batted ball hits the mat, then ends up in fair territory before first or third…it is a fair ball. Another item was thrown out to the rules committee to discuss. All batters must run to first base.


Old Business…ITEM #1. Deb W. collected, washed, folded, and inventoried all Jerseys. (Stored at BVW’s house) We need to replace some. But most importantly, make sure all jerseys are returned. A note will be sent out again requesting return. Known holders of jerseys will be required to pay $25. if they don’t return them. We need to buy several more.


New Business ITEM #1. Should Executive Board Member player fees be waived as compensation for efforts. Item #2. Pizza Ranch Fundraiser is on Monday February 4th, 2019. ITEM #3. Dome Ball. Gordy H. Bill B. Ben B. Curt C. Bill VW. & Bill S. are operating our Dome Season this winter. Fees, etc are being evaluated. Updates later.


NEXT MEETING…November 14th, 2018 12pm Charlie’s Pub & Eatery.


RMSS BOARD MEETING MINUTES:

Wednesday 11/14/18, 12:00 PM, at Charlie’s Restaurant  


ATTENDENCE: Bill VonWald, Gary Oldenberg, Jim Cook, Ben Borgen, Bill Beaupre, John Bowron, Randy Kahl, Bill Sutter, Dave Zemke, Dave Warnke, Duane Peterson, Dave Anderson


GUESTS: Deb Warnke, Pat Thusius (incoming Secretary), Chuck Brand


SECRETARY’S REPORT: Minutes were not reviewed.


TREASURER’S REPORT (Gary Oldenburg): Balance = $3315.24. Outstanding Bills = None. Motion to approve the Treasurer’s Report by Bill Beaupre, seconded by Ben Borgen, - approved. Gary discussed sending a memorial to player Bob Wiles recognizing the death of his father. An address needs to be identified.

Gary shared a “Thank You” card from Mission 21 for our RMSS donation.


WEB SITE REPORT (Mike Ewen): No report. Mike is recovering from knee surgery.


PUBLIC RELATIONS REPORT (Jim Cook, Randy Kahl): Post Bulletin Playbook Update: Per Jim Cook, Playbook coverage has been significantly reduced since new Publishers/Owners took over. Jim will resubmit our “Deb Warnke” article previously submitted) once Spring 2019 high school sports activities wind down. Probably during June 2019.

Jim Cook made available 20 (10 bright white) magnetized RMSS signs available to be placed on vehicles. Several Board Meeting attendees took some signs. Note, RMSS has already paid approximately $91 for the original 10 signs, which were blurry and “grayish.” Complaining to Staples, we got the second set of 10 signs, which are clear and the white color is bright. No additional charge.

We announced availability of a set of smaller (approx. 6 inch x 8 inch) stiff paper posters for “business posting” during early 2019. Staples also gave us these posters, no charge!


SPECIAL ASSISTANT REPORT (Ben Borgen): Ben indicated we should continue to expect to receive 2019 season Twins tickets, through the DAV. Twins player rep to be determined.

There was a discussion of the number of new jerseys needed for the 2019 summer season. Number of new jerseys not yet determined. At this time we are estimating $20 per jersey from C&M of Stewartville.


RULES COMMITTEE REPORT (Bill Sutter): Bill Sutter stated “no summer season Rules discussion going on. However, he restated our starting balls and strikes count for a batter will be clearly stated as 0-0 with 3 balls resulting in a walk and 2 strikes a strikeout. There was discussion on Dome ball pinch running per player per inning and possibly limiting pinch running from home plate.


OLD BUSINESS

Post Bulletin Playbook: See status and plan documented under PUBLIC RELATIONS REPORT. Jim will resubmit our “Deb Warnke” article previously submitted) article during June 2019.

Fundraiser Identification: Discussion focused on should RMSS even have fundraisers and if we do, how to apportion the funds realized. Key fundraisers anticipated for 2019 are: Ben Borgen and the Pool Tourney and Jim Cook and the Pizza Ranch Tips Night. We have a separate money account for fundraisers. The net was, as long as we have what appear to be “sure money makers” (Pool Tourney, Pizza Ranch Tips Night), we should continue to participate and designate 50% of the revenue for general league usage and 50% would be the fund raiser lead’s choice (before the fund raiser).

Board Member Fees: Discussion centered around some kind of remuneration for Board members – as a possible incentive to gaining new board members. The net was no additional remuneration will be offered at this time.

Dome Ball: Bill Beaupre will be the primary contact with RCTC and handle the player fees processing. Fees for ad hoc participation and committed participation have been set by Bill Beaupre. Wednesday games will be official “league games,” with a foreseen 3 teams of drafted players. Monday and Friday games will start out as “pickup games.” A Wednesday league session draft is scheduled for Nov 26. Pinch runner rules, including the run to 1st base, will be evaluated. A discussion of pitching screen strength will be discussed with RMSS players responsible for screen construction.

Dome ball team managers were not yet fully identified.

Ben Borgen identified Dome ball tourneys as: Holy Angels (Dec 3-4); Rochester (Jan 24-25; Rochester (Mar 7-8).


NEW BUSINESS

Audit Committee: Soliciting Audit team members has started. Bill Beaupre and Gary Oldenburg are leaders. Work to begin December 2018.

Recruiting new players, team managers, board, election committee, picnic committee member: Discussions were held and further discussions planned for future meetings. Possibly consider some kind of “sub-committee” for some of these tasks.

Ken Wilkomm Bench: Bill Beaupre was notified by Dottie Wilkomm of a new Quarry Hill Park bench dedicated to her deceased husband Ken. Ken played in our RMSS summer league until approximately the 2012 season.

2019 Budget Items Solicited: Gary Oldenburg requested new budget items and expense estimates for all budgeting items ASAP

Possible New Summer Season 70+ Tournaments Team: Ben discussed promoting a 2019 summer season RMSS 70 and over team to possibly play in national tournament games. He will be soliciting possible team players willing to commit the time and financial resources during 2019.

2019 Summer Season Sponsor: During next report period 2018 season Team Managers will contact sponsors to determine their support for the 2019 Season. A “concern” was voiced for the following team sponsors: Shorewood, Blacks Auto, Thrivent.


ACTIVITY CALENDAR

1. Next Mtg. December 12, 2018

2. First Board Meeting of 2019. 1/9/2019

3. Rochester Dome Ball Tourney 1/24 & 1/25, 2019

4. Pizza Ranch Tips Night Fundraiser 2/4 2019


ADJOURNMENT (approximately 12:50 PM): Motion by Ben Borgen, seconded by Randy Kahl)


Respectfully submitted,

Jim Cook


Click here to edit text