Rochester MN
Senior Softbal
l

© 2018 RMSS

Board Meeting Minutes

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, January 10 2018

12:30 PM at Charlie's Pub and Eatery 


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:52 pm.


ROLL CALL

OFFICERS

Bill VonWald      Dave Zemke       John Bowron       Gary Oldenburg       Jim Cook

Matt Halleck      Bill Beaupre        Ben Borgen         Bill Sutter                 Mike Ewen

Randy Kahl       Dave Anderson   Bill Gosse            Jeff Wells


GUESTS

Curt Callstrom Steve Foley Deb Warnke Orlie Freidrich


SECRETARY’S REPORT

Motion, by Oldenburg and seconded by Borgen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $3378.95 with the bill for 5 jackets outstanding.

Motion, by Borgen and seconded by Beaupre, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported updates on the website are being processed.


MEDIA PLAN

Halleck reported that the communications are on track and progressing. A spring road trip plan will be developed for the February meeting and the event will be in March.


RULES COMMITTEE REPORT

Sutter reported that catcher’s and first baseman’s mitts are legal at all positions.


SPECIAL ASSISTANT REPORT

Borgen reported:

1. 36 RMSS hats were purchased for $10.67 and will be sold for $13.

2. Five jackets were order at around $40 each.

3. Due to a possible winter storm, a decision on the Rec tournament will be made at 8pm tonight.


OLD BUSINESS

1. Post Bulletin Playbook Report

Our submissions to the Playbook are appearing in the Playbook. All submissions to the PB should include our recruitment information.

2. Recruitment Committee Report

It was suggested that we look at the results of sign up events and eliminate the unproductive ones. Charlie’s was suggested as a site for a sign up event.

3. Dome Ball Reports

Ewen reported things are going well. 20 to 25 players are attending on Mondays and Fridays. We need to recruit more players. On Wednesdays there are 16 players on each of the three teams.

4. Budget Discussion

Motion, by Oldenburg and seconded by Beaupre, to approve the 2018 RMSS Budget. Motion carried.

5. Scheduling of the Annual Audit Report

Motion, by Oldenburg and seconded by Borgen, to change the by laws to move the audit to the end of the fiscal year and then present the audit report to the board at the first meeting of the next year. Motion carried.

6. Official Approval 2018 schedule

The 2018 schedule reflects an 8-team league for 96+ players and with position games to end each session.

7. Pizza Ranch Fundraiser

Cook reported on the organization of the January 31st Pizza Ranch volunteer event. More volunteers are needed and Cook has plans to contact the members.


NEW BUSINESS

1. Sponsor Contracts

No news was reported, but February and March are the common months for sponsor payment.

2. Charity Titles

The board discussed the title “Money for Charities” and the way these moneys should handled by the RMSS.

3. Posters and Flyers

The final draft for the posters and flyers will be presented at the February meeting.


ACTIVITY CALENDER REVIEW - UPCOMING DATES & TASKS

1. Next meeting. February TBA 2018 at TBA am/pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 2:02 PM

Motion, by Beaupre and seconded by Borgen, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.



ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Monday, February 12, 2018

11:05 PM at Charlie's Pub and Eatery


CALL TO ORDER League Coordinator VonWald called the meeting to order at 11:05 pm.

ROLL CALL

OFFICERS

Bill VonWald     Jeff Wells            John Bowron        Gary Oldenburg

Mike Ewen        Dave Warnke      Ben Borgen         Bill Sutter


GUESTS

 Curt Callstrom    Orlie Freidrich     Bill Miller


SECRETARY’S REPORT

Motion, by Oldenburg and seconded by Ewen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $3690.57 with no bills outstanding.

Motion, by Borgen and seconded by Ewen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported updates of the website are being processed. Results have been submitted to PB Play Book. The board meeting minutes have been moved to the More tab.

Motion, by Borgen and seconded by Oldenburg, to approve the Website/Tech Report. Motion carried.


MEDIA PLAN

VonWald reported work is progressing on the business cards and the flyers for RMSS. It was suggested that it should state that it is an individual registration and that our games are played in Rochester at the McQuillan fields.


RULES COMMITTEE REPORT

Sutter reported the committee would meet and discuss the rules regarding a pitch hitting the screen and the use of a phantom third base.


SPECIAL ASSISTANT REPORT

Borgen reported:

1. Three of the five windbreakers have been sold.

Motion, by Ewen and seconded by Sutter, to approve the order of ten additional jackets with some changes. Motion carried.

2. Six of the RMSS hats have been sold.

3. Motion, by Ewen and seconded by Bowron, to approve the order of 10 sweatshirts (5 would be hoodies). Motion carried.

4. Motion, by Borgen and seconded by Ewen, to approve the order of 100 Koozies for $1.25 each. Motion carried.

5. The Holy Angels Tournament will have one Rochester team. The Rochester tournament on March 15th will have to be out by 3pm. There will be 7 recreation teams and 6 competitive teams.

6. The DNR pool tournament volunteer plan is going well.

7. The Miken bat contract was discussed. 12 orders will be needed.


OLD BUSINESS

1. Post Bulletin Playbook Report

See Website/Tech report.

2. Dome Ball Reports

There will be no dome ball on February 21st due to the Holy Angels Tournament. The Dome Ball website contains the updated dome schedules.

3. Pizza Ranch Fundraiser

RMSS received $363.62 for volunteer work. The money is to be used to purchase hats for the league.

4. Sponsor Commitments

There are no negative responses from the sponsors.

5. Registration Dates

The registration dates are being scheduled.


NEW BUSINESS

1. DNR Pool Tournament

The dates of the tournament are 4/19-4/21/2018 (Thursday - Saturday). In general we will work from 8:00 AM - 5:00 PM

ACTIVITY CALENDER REVIEW - UPCOMING DATES & TASKS

1. Next meeting. March 14, 2018 at 12:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks

Motion, by Wells and seconded by Ewen, to approve the Activity Calendar. Motion carried.


ADJOURNMENT Time: 11:43 PM

Motion, by Beaupre and seconded by Borgen, to adjourn. Motion carried.

Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.

ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, March 14, 2018

12:30 PM at Charlie's Pub and Eatery


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:32 pm.


ROLL CALL

OFFICERS

Bill VonWald   Dave Zemke John Bowron Jeff Wells Gary Oldenburg

Mike Ewen Deb Warnke Ben Borgen Randy Kohl Jim Cook

Matt Halleck


GUESTS

Bill Miller


SECRETARY’S REPORT

Motion, by Ewen and seconded by Borgen, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $4948.92 with no bills outstanding. Four sponsor and two player fees have been received. Motion, by Cook and seconded by Borgen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported the website was up to date with the current information available.


MEDIA PLAN

Halleck and Cook presented the RMSS posters and business cards. Changes we suggested.

Road trip plans were made for Tuesday, April 3. Submission to the PB Playbook should always contain our signup information. We will investigate the cost of producing and airing a radio commercial.


RULES COMMITTEE REPORT

Sutter report was moved to the April meeting.


SPECIAL ASSISTANT REPORT

Borgen reported

1. Several of members have medical problems and Borgen reported on their status.

2. Three of the five windbreakers have been sold.

3. Ten of the RMSS jackets and ten hooded sweatshirts have been ordered.

4. The DNR April pool tournament volunteer organization is going well.

5. The Miken bat contract was discussed. The details of the contract need to be clarified and finalized.

6. Koozies were purchased for $1.50. Motion, by Oldenburg and seconded by Borgen,to sell the Koozies to the members for $2 and at the pool tournament for $2.50 or 2 for $4. Motion carried


OLD BUSINESS

1. Post Bulletin Playbook Report

Session 3 results will be submitted. Coverage has been good.

2. Dome Ball Reports

Three Mondays, three Wednesdays, and 3 Fridays remain in the Dome season. Season may continue until the dome is dismantled.

3. Sponsors Commitments

Five sponsors have paid. C&M Screening, Eagles, and Black’s have not yet paid.


NEW BUSINESS

1. Signup Dates

This spring’s sign up dates and locations need to be finalized.


ACTIVITY CALENDER REVIEW - UPCOMING DATES & TASKS

1. Next meeting. April 11, 2018 at 11:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 1:47 PM

Motion, by Oldenburg and seconded by Ewen, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.


ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING MINUTES

Wednesday, April 12, 2018

12:30 PM at Charlie's Pub and Eatery


CALL TO ORDER League Coordinator VonWald called the meeting to order at 12:32 pm.


ROLL CALL

OFFICERS

Bill VonWald Jeff Wells John Bowron Jim Cook Bill Beaupre

Mike Ewen Bill Sutter Ben Borgen Randy Kohl Scott Hanson

Duane Peterson Dave Anderson  Tom Kowalewski


GUESTS

Deb Warnke Orlie Freidrich Curt Callstrom Don Benike Ken Nelson

Bob Horstmann Gerry Nelson Tim Klein


SECRETARY’S REPORT

Motion, by Beaupre and seconded by Cook, to approve the Secretary’s Report. Motion carried.


TREASURER’S REPORT

Oldenburg reported a current balance of $6782.76 with no bills outstanding. This total includes 53 paid registrations and 8 players over 80 years old. A total of 61 players were registered. Motion, by Beaupre and seconded by Ewen, to approve the Treasurer’s Report. Motion carried.


WEBSITE/TECH REPORT

Ewen reported all was going well.


MEDIA PLAN

Cook presented the media plan developments. Sign up at the Eagles on April 18 will be covered 12:30 to 3:30. The radio ads have been produced and aired on KNXR (97.5) FM. The board discussed other ways of advertising the league.

Session 3 was divided into two parts by the PlayBook. Session 4 will be submitted. The status of the RMSS player profiles will be investigated.


RULES COMMITTEE REPORT

Sutter presented a clarification of the phantom 3rd base rule. The rules committee rejected change the rule to make a pitch that hits the screen called a “ball”. The board discussed the rule.

Motion, by Ewen and seconded by Beaupre, to make a pitch that strikes the screen a “ball”. Motion carried.


SPECIAL ASSISTANT REPORT

Borgen reported:

1. Status of the sales of RMSS clothing was updated

2. The DNR pool tournament needs 6 volunteer workers on Thursday, 6 volunteer workers on Friday, and 2 volunteer workers on Saturday. The work time can be shared with addition volunteers. The proceeds will applied to the RMSS hats for the members.

3. The board discussed the Miken bat contract. It is believed that we have the necessary 15 package orders that will allow us to order an additional 6 bats. More information will gathered about the details of the contact.


OLD BUSINESS

1. Post Bulletin Playbook Report

See Media Report.

2. Dome Ball Reports

The Dome season was completed today, April 12th.

3. Resignation of Board Member

Matt Halleck resigned from the post of Publication Director. Borgen will assist Cook will the Publication duties.


NEW BUSINESS

1. The Session 1  Draft

The board discussed possible changes the draft. No changes were made to the draft procedure. The first session draft will be held at Charlie’s at noon on April 25.

2. Outdoor Practices

Pre-session out door practices will begin when the Park & Rec department give their permission.

3. Nighttime RMSS game

The board discussed the possibility of an RMSS nighttime exhibition game at McQuillan for recruiting purposes.


ACTIVITY CALENDAR REVIEW - UPCOMING DATES & TASKS

1. Next meeting. May 9, 2018 at 12:30 pm at Charlie's Pub and Eatery.

2. Review of Activity Tasks


ADJOURNMENT Time: 1:27 PM

Motion, by Borgen and seconded by Cook, to adjourn. Motion carried.


Respectfully submitted electronically,

Jeff Wells

RMSS Secretary


Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.